Become a Vendor
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Become a Vendor

DETERMINE IF YOU QUALIFY

The Prescott Farmers Market welcomes all Arizona growers, ranchers and beekeepers. Processed Food / Craft Vendors in line with our market’s mission in supporting Arizona Agriculture are also welcome. All products sold at the market must be grown and/or produced by the vendor. No reselling is permitted. All vendors are subject to inspections and audits at any point during the season. 

For more detailed information about becoming a vendor, please read our 2024 PFM Rules and Regulations.

FARMERS/RANCHERS

Growers of fruits, vegetables, herbs, mushrooms and tree nuts;  Raisers of cattle, poultry, pig, sheep, lamb, chicken, and bees. 

SMALL GROWERS/GARDENERS

If you are looking to take your backyard garden to the next level in order to sell at the market, but aren’t quite sure if you can make it work, please consider applying to sell at the Community Booth. See the Community Booth section below to begin the process and receive more information.

FOOD/AGRICULTURAL CRAFT VENDORS

All processed food products must contain AZ-grown/harvested and/or raised ingredients in each product. Craft products must contain a minimum of 80% of AZ-grown/harvested, raised, or foraged ingredients in every product. This ensures that all approved vendors are in line with our mission of supporting AZ local agriculture. Where you source your ingredients and the quantity of locally sourced ingredients can better your chances of approval. Arizona sources can include PFM growers, AZ growers, small-scale growers, and larger producers. Ingredients purchased from local distributors/retail establishments must be traced back to an Arizona source to be approved. Please email info@prescottfarmersmarket.org with any questions or if you need assistance with finding local sources.

NON-PROFIT ORGANIZATIONS

PFM invites a limited number of organizations whose mission complements our mission, to attend the market. Organizations interested in attending must provide proof of 501(c)(3) status, liability insurance and pay a $25.00 fee. Non-profits interested in attending the market should email the market manager with a detailed proposal.

GUEST ARTIST PROGRAM

PFM invites local artists and crafters residing in Yavapai County to attend the market on a limited basis during each season as our “Guest Artist”. Scheduling of artists begins approximately one month before each market season begins. See the Guest Artist Program section below for application information.  If you have questions about the Guest Artist program, please email marie@prescottfarmersmarket.org.

APPLICATION PROCESS

APPLY TO BECOME A VENDOR

After determining if you qualify, please take a moment to fill out the Vendor Inquiry form. We will review the Inquiry Form to confirm your product(s) will qualify. Once PFM can confirm your products meet qualifications, PFM will then send you an official invitation to apply as a vendor.

All vendors must have proof of liability insurance naming PFM as additional insured (more details below). You will need to provide the correct “Plan” for your products in the application: Crop Plan, Product Plan, Animal Product Plan. Permits, certificates, licenses and/or contracts are required if needed for your product(s).

Incomplete applications will not be processed or reviewed.

Farmers: Download the PFM CROP PLAN here.

 All growers of fruits, vegetables, nuts, and plants must submit a Crop Plan with the application.

Ranchers: Download the PFM ANIMAL PRODUCT PLAN here.

If you raise livestock and sell meat and/or a byproduct of the animal raised, please fill out the Animal Product Plan. All vendors who use an animal byproduct as an AZ ingredient, and raise the animal must fill out this plan to approve the locally sourced ingredient(s). Example: eggs

Food/Craft Vendors: Download the PFM PRODUCT PLAN here. 

Vendors selling processed foods and/or crafts must include a Product Plan detailing all products intended to be sold, along with their respective ingredients to show which ingredients are sourced locally (AZ). Vendors must supply proof of purchase (receipts) for all locally (AZ) sourced ingredients. 

Cottage Law Certificate: All vendors selling processed foods under Cottage Law will need to submit your certificate in your application. Vendors must keep a food handler’s card/certificate on hand at all times when selling at the market. It is the vendor’s responsibility to comply with these rules.

Special Events Permit:  All vendors selling processed foods made in a certified kitchen must complete a Special Events Permit Application with the Yavapai County Community Health Services office and attach your copy to your application. You may need to pay an additional fee if you sample foods at the market. Vendors must keep a food handler’s card/certificate on hand at all times while selling at the market. It is the vendor’s responsibility to comply with these rules; inspectors frequent the market to ensure compliance. Please visit the Yavapai County Community Health Services website (https://yavapaiaz.gov/chs/EH) or call with any questions at 928-771-3149.

RESOURCES AND CONTACTS

  • Yavapai County Community Health Services (prepared foods): Cecil Newell: (928) 442-5492 or Bud Nollet: (928) 771-3149
  • Maricopa County Health Department: Central Office (602)506-6984 or Plan Review-Donna (602)506-6980
  • Department of Weights and Measures (scales): (623) 463-9946 or 1-800-277-6675 ext. 9946
  • Arizona Department of Agriculture (meat and dairy): (602) 542-4373
  • Tax Department – State of AZ: (602) 716-6010
  • Tax Department – City of Prescott: (928) 777-1268

Fees: The fee per 10×10 space is $50.00 per season. In addition to the booth fee, all vendors pay 10% of their total sales to the market at the end of each market day.

Insurance: All vendors are required to provide a copy of general and product liability insurance, naming Prescott Farmers Market, Inc., as additionally insured. We also highly recommend listing the market location address of 900 Iron Springs Rd. Prescott, AZ 86305.

Weights: All tents are required to have a minimum of 20-pound weights on each leg. Vendors will be required to take their tent down if the weights do not comply. You may rent weights in an emergency on a first-come, first-served basis for the cost of $5.00 per weight per day.

Approval: Once approved, you will receive an official acceptance letter from the Market Manager via email. We will confirm attendance and scheduling. You will receive the Vendor Handbook, which includes all information pertaining to the market day event. You are responsible and will be held accountable for knowing this information as well as any staff attending the market event. Please contact the Market Manager if you have any questions or need clarification on the Rules and Regulations and/or Vendor Handbook.

COMMUNITY BOOTH

PFM offers a Community Booth to short-term/seasonal growers who are interested in trialing the market or selling within a crop season. This may be a shared booth space. Community Booth vendors are required to pay 10% of daily sales and are subject to farm inspections. PFM may provide a tent and weights upon request for up to four markets on a first-come, first-served basis. There is a $10 application fee for the use of the Community Booth for up to four (not necessarily consecutive) weeks. After the fourth week, you will have completed the Community Booth program. If you wish to continue as a regular seasonal vendor, please contact the Market Manager to discuss further details.

If you have questions about selling as a Community Booth vendor, please fill out the Inquiry Form stating your interest in joining the Community Booth Program.

COMPLETE A VENDOR INQUIRY FORM

Please submit an Inquiry Form for PFM to review and determine if you qualify. Your business must be up and running, not in the idea stage. Non-farm food businesses must be prepared to submit product samples, labels, marketing materials, and price points upon request. We will respond to all inquiries within 3 weeks of submission. PFM will deny or invite you to apply. If you are invited to apply,  you will receive an application via email from the Market Manager.

Vendor Inquiry

Please note: This form is not an official application. Submission of the Inquiry Form does not grant you access to sell, nor does it guarantee approval as a vendor.

GUEST ARTIST PROGRAM & APPLICATION

The Prescott Farmers Market invites local artists and crafters residing in Yavapai County to attend the market on a limited basis per season as a Guest Artist. Guest Artists may not sell food, plants or products sold by regular vendors. Re-selling is not permitted.

All application reviews and scheduling for the very popular Guest Artist program begins approximately one month before each market season begins and is done on a first-come, first-served basis.

The application and scheduling process for the Summer Season through October 26, 2024 was completed in March. If you wish to be considered for the STANDBY LIST, should a vacancy occur, please complete the application below.

Once your application is reviewed, you’ll be emailed with additional information and instructions for the standby list.

If you have questions about the Guest Artist program, please email us.

Guest Artist Application

  • In the unlikely event of an emergency, whom shall we contact on your behalf? This should be someone NOT accompanying you to the market. Please list first and last name, relationship to you and their phone number. (Ex. Sally Smith, spouse, 928-123-4567)
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    Note: If bringing your own tent, but are unable to bring the mandatory weights per leg, let us know and PFM will provide weights for you.
  • There is a $25 application fee to apply for the Guest Artist program for the Summer 2024 season. The fee must accompany this application and is non-refundable. Please note, payment does not mean that your application is approved. When you submit this application, you will be directed to PayPal to complete your payment. If you can't pay immediately, your application will not be processed. Also note, if you are accepted and attend as a Guest Artist, you’ll also pay 10% of daily sales to the market at the end of the market day upon check out.
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